Borang F is the Certificate of Completion and Compliance. It is one page, signed by one person, and it is the last thing that happens. Twenty one staged certificates have to be signed before anyone can sign it.
Those staged forms are where the building is actually certified. Earthworks, foundation, structure, roof, plumbing, electrical, fire protection, lifts, sewerage, roads, landscaping. Each is signed by the professional responsible for that part, and several need a confirmation letter from an outside agency before they count.
And the letters change depending on the state. Most guides call them G1 to G21. In Selangor the councils publish them as Borang D1 to D21. Same idea, different label, and it catches people out.
What is Borang F in Malaysia?
Borang F is the form the Certificate of Completion and Compliance is issued on. People use the two names for the same thing, and they are right to. When somebody says a building has its CCC, they mean Borang F has been signed.
It is signed by the Principal Submitting Person, the PSP. That is the registered Professional Architect, the registered Professional Engineer, or in some building categories the registered Building Draughtsman, who submitted the plans in the first place. Not the contractor, not the developer, and since 2007 not the council either.
That last part is the change people still trip over. Before 12 April 2007 the local authority inspected the building and issued the Certificate of Fitness for Occupation. From that date the CCC system took over and the professional who designed the building certifies it instead. The council receives the paperwork rather than issuing it.
Is Borang F the same as the CCC, and what about CF?
Borang F and CCC are the same document. CF is the older one.
| Certificate of Fitness, CF or CFO | Certificate of Completion and Compliance, CCC or Borang F | |
|---|---|---|
| Who issues it | The local authority | The Principal Submitting Person |
| In force | Before 12 April 2007 | From 12 April 2007 |
| Based on | Council inspection | Twenty one staged certificates |
Older industrial buildings in the Klang Valley will have a CF and nothing else, and that is correct for their age. It is not a defect and it is not a missing document. What matters is that a building completed after April 2007 should have a CCC, and a building that has neither has a problem.
The twenty one forms, and what each one certifies
Grouped by what they cover rather than listed one by one, because that is how you use them.
| Forms | What they certify |
|---|---|
| 1 to 3 | Earthworks, foundation and sub structure, structural framework |
| 4 to 7 | Walls, roofing, ceilings and floor finishes, windows and doors |
| 8 to 10 | Sanitary plumbing, internal water supply, external water mains |
| 11 to 15 | Electrical, mechanical ventilation, fire protection, lifts, gas piping |
| 16 to 20 | Sewerage, roads and drainage, street lighting, landscaping, telecommunications |
| 21 | The final declaration of compliance |
Each is signed only after the work it covers is finished, by the professional responsible for that work, and it stays signed. A building is not certified in one act at the end. It is certified in twenty one steps along the way, and Borang F is the receipt.
In Selangor they are called Borang D
This is the part that is almost never written down, and it matters if you are buying in Shah Alam, Petaling Jaya, Subang or Klang.
Most national guidance refers to Borang G1 to G21. The Selangor councils publish their CCC submission checklists using Borang D1 to D21 for the staged certificates, alongside Borang B for the notice to start building work, Borang G as the certifying step, and Borang F as the certificate itself. If you ask an agent in Selangor for the G forms and get a blank look, that is why.
The Selangor checklists also name which outside agency has to confirm each one, which is more useful than the form numbers:
| Form | Needs a letter from |
|---|---|
| D8 and D9, fire protection | Jabatan Bomba dan Penyelamat |
| D11, lifts and escalators | Department of Occupational Safety and Health |
| D13, external water supply | The state water operator |
| D14 and D15, sewerage | Indah Water Konsortium |
| D16, external electricity | Tenaga Nasional Berhad |
| D17, roads and drains | The engineering or public works department |
D17 carries a quiet rule worth knowing. If the department does not reply within fourteen days of being asked, the confirmation is treated as given and no letter needs to be attached. Silence counts as agreement.
The mezzanine question
Here is where the forms earn their keep when you are looking at a second hand industrial building.
A mezzanine floor, an office box inside the shed, a staircase, an extra toilet block. If it was in the certified drawings, a form covers it. If it was added after the certificate was issued, nothing covers it, and no amount of asking the current tenant will change that. The forms are dated. The building is not.
So the question to ask is not whether the building has a CCC. It is whether the CCC covers what you are standing in. Those are different questions and only one of them is usually answered.
What happens after Borang F is signed
The PSP has fourteen days to deposit the certificate and copies of the staged forms with the local authority and the relevant professional board. That is what puts the building on the record.
It also means the paperwork exists in more than one place, which is useful to you. If a seller cannot produce a CCC, the council and the board both received a copy, and a lawyer can ask.
What to ask for, in order
- The CCC or the CF, and its date. Which one depends on when the building was completed, and April 2007 is the line
- Whether the staged forms are available. They are usually with the PSP or the developer rather than the owner
- Whether anything has been built since. Mezzanines, offices, extensions, extra toilets
- The fire forms specifically. D8 and D9 in Selangor, and whether the Bomba letter was ever obtained
- Who the PSP was. A named architect or engineer who signed is traceable. A missing name is not
Related reading
- CF or CCC, and which one your building should have
- The mezzanine nobody approved, and what it does to a sale
- The Fire Certificate a valid CCC does not cover
- The industrial building inspection checklist
- The repair is cheap, the cause is not
Frequently asked questions
What is Borang F in Malaysia?
Borang F is the form the Certificate of Completion and Compliance is issued on, so Borang F and CCC mean the same document. It is signed by the Principal Submitting Person, the registered architect or engineer who submitted the building plans, and it can only be signed once all twenty one staged certificates for the building have been signed first.
Is Borang F the same as the CCC?
Yes. They are two names for one document. If someone says a building has its CCC, they mean Borang F has been signed and issued for it.
What is the difference between CF and CCC?
The Certificate of Fitness for Occupation was issued by the local authority after a council inspection, and applied before 12 April 2007. The Certificate of Completion and Compliance took over from that date and is issued by the Principal Submitting Person rather than the council, on the strength of twenty one staged certificates. An older building holding only a CF is normal for its age.
What are Borang G1 to G21?
They are the staged certificates signed as each part of the building is completed, covering earthworks, foundation and structure, walls and roof, finishes, plumbing and water supply, electrical, ventilation, fire protection, lifts, gas, sewerage, roads and drains, street lighting, landscaping and telecommunications, with the twenty first being the final declaration of compliance.
Why does Selangor call them Borang D instead of Borang G?
The Selangor local authorities publish their CCC submission checklists using Borang D1 to D21 for the staged certificates, alongside Borang B for the notice to commence work and Borang F for the certificate itself. The structure is the same as the G forms used in national guidance, only the lettering differs, which is worth knowing if you are buying in Shah Alam, Petaling Jaya, Subang or Klang.
Does the CCC cover a mezzanine added after the building was finished?
No. The staged forms are dated and they certify what was built at the time they were signed. A mezzanine, an internal office, a staircase or an extra toilet block added after the certificate was issued is covered by nothing. When you are buying, the question is not whether the building has a CCC but whether the CCC covers what you are standing in.
References
- Certificate of Completion and Compliance, who may issue it and the role of the Principal Submitting Person, Board of Engineers Malaysia
- Form G stages and the requirement that each is certified before CCC issues, Jurutera Perunding Malaysia
- CCC in force from 12 April 2007, issued by registered professionals in place of the Certificate of Fitness for Occupation, Majlis Bandaraya Shah Alam
- Borang D1 to D21, Borang B, Borang F and the agency confirmation letters, Borang Senarai Semak Perakuan Siap dan Pematuhan CCC, Majlis Bandaraya Shah Alam
- G1 to G21 by component and the PSP's responsibility for the certificate, Lui & Bhullar
This article is general information about building certification in Malaysia. It is not advice on a specific property, and it does not constitute a listing or an offer. Form numbering and submission requirements differ between states and local authorities, so confirm with the authority for the address.